Appointment of Chair of Steering Committee by President Sweet

Complete by 2/25/05

Chair will select members of the steering committee, subcommittee chairs, the institutional liaison to the peer-review team and NCAA staff, and a chief report writer.

Complete by 4/8/05

Overview and discussion with President Sweet regarding timetable, purpose, benefits, steering committee composition and CEO responsibilities. 

Completed by 4/11/05

Overview and discussion of steering committee composition and purpose of certification with Intercollegiate Athletics Council

Complete by 5/20/05

Overview and discussion with University Board of Trustee regarding timetable, purpose, benefits, steering committee composition and institutional responsibilities. Board of Trustees to approve steering committee composition and support of certification.

Complete at BOT meeting 6/9/05

Initial meeting of steering committee.  President-issued charge to the committees.  Provide each member a copy of certification handbook and self-study instrument, as well as a copy of the previous self-study report and interim report.

Complete by 7/15/05

Steering Committee Chair and Sub-committee chairs identify and select respective subcommittee members considering broad-based campus participation.

Complete by 8/30/05

Steering committee liaison provides update to Horizon League office

Complete by 9/15/05

Orientation videoconference by NCAA staff member – include offer for HL representative to participate

Complete between 9/1/05 and 11/15/05

Submit press release to Office of University Relations announcing “kick-off” of self-study process.  Community and university population are invited to request more information and provide input.

Complete within two weeks of NCAA videoconference

Steering Committee meets to set specific dates for monthly meetings with sub-committee chairs and for completion of report.

Complete within one month of NCAA videoconference.

Steering Committee Chair presents update to Intercollegiate Athletics Council regarding videoconference with NCAA staff member.  Timeline and plan for self-study is outlined.  Steering Committee membership information is distributed. 

Complete within one month of NCAA videoconference

Student-Athlete Advisory Committee is provided an update of and opportunity to provide input to the self-study process.

Fall SAAC meetings

Sub-committee chairs work-related needs (meeting rooms, computers, copies, etc.) should be communicated to the secretary of the Campus Liaison.

As needed

Sub-committee chairs formalize subcommittee meeting dates and conduct meetings.  Chair is responsible for providing written records of meeting dates, attendees, and writing assignments.  Chair is responsible for writing draft reports for monthly Steering Committee meetings and submitting final sub-committee report to Chief Report Writer.

Begin no later than six weeks after videoconference and meet at least once every two weeks, if not more often.

Student-athletes from the sub-committees shall provide self-study update at Student-Athlete Advisory Committee meetings.

Spring Meetings 2006

Steering Committee meets to receive updates from sub-committee chairs, reviews draft reports and makes recommendations, if necessary.

Monthly

YSU Marketing and Communications provides progress of steering committee to YSU community via email YSUpdate (Ron Cole)

Monthly

YSU Sports Information Office provides progress of steering committee to general public via sports web site

Monthly

Sub-committee Chairs provide final sub-committee draft to Steering Committee for approval

Complete by 3/24/06

Steering Committee chair provides final sub-committee drafts to chief report writer

Complete by 3/31/06

Report writer provides complete, final report to Steering Committee Chair

Complete by 4/14/06

Steering Committee and subcommittees have final chance to review and approve final self study report.

Complete by 4/21/06

Intercollegiate Athletics Council reviews and approves final self-study report.

Complete by 4/28/06

Final Report ready for Steering Committee signature.

Complete by 5/5/06

Self study due at NCAA

5/15/06

Self-Study process update provided to Board of Trustees

7/06

Initial CAC review

7/06

Liaison and secretary works with NCAA liaison to establish lodging and transportation details, and develop itineraries for peer review team.

Earliest opportunity

Secretary arrange work areas and interview areas for peer review team

Earliest opportunity

Evaluation visit by peer-review team

Between 9/1 and 12/15/06

Steering Committee receives and responds to peer-review team’s draft report.  Submit written reaction.  Correct factual errors.  Present new, relevant information not considered by peer-review team.  Propose additional corrective actions for remedying deficiencies.

Within two weeks from receipt of the draft report

Final CAC review

2/07

Release certification decision through Office of University Relations.  Revise plan for improvements and corrective actions, if necessary.

Once certification is received

Post self-study document on YSU athletics web page

Once certification status is received

Conduct internal evaluation of certification process. Develop policies and procedures for implementation of required corrective actions, if any.

Within two months of final certification decision